Saturday, November 24, 2007
10 AM to 5 PM
Artist Information.
Artist Name: ______________Business Name: ________________
Address: _____________________________________________________
Tel. Day: ___ ___ ____ Evening: ___ ___ _____ Cell: ___ ___-____
E-mail ___________________________________________
Website: __________________________________________
Description of your items for sale and your creative process: ____________________________________________________________________________________________________________________________________________________________
By applying to this event, you indicate that you have read the application/contract and agree to all the rules and policies set forth.
Rhode Island Sales Tax Certificate. Sales Tax forms can be obtained from the state of Rhode Island Division of Taxation. www.tax.state.ri.us/ or call at 401 222-2950
Booth Space: Most spaces are approximately 8’ by 8'. Please note if your booth has special height or other unusual requirements. Every effort will be made to accommodate specific needs but can not be guaranteed. Walls should be flexible. List special requirements for your booth
________________________________________________________________
Application Fee: There is a $10. Application fee
Booth Fee: Regular 8’X8’: $275. Corner booth: $300. Double booth: $550.
Electricity is available at an additional cost of $35. Extension cords and three prong plugs must be brought by the artist. You must indicate it here if you are ordering electricity so that you can be assigned a booth adjacent to an outlet.
Electricity needed: Yes ____ No ______.
Jury Materials
3 Photos of work - digital preferred but not necessary. No slides, please. You may also send a CD with photos saved in .jpeg format. Please do not email photos.
Only objects described may be sold. In particular, you may not sell jewelry in your booth unless it has been specifically juried in.
Publicity: You are greatly encouraged to maintain and use a mailing list of your customers. Research has shown direct mail to be the most effective advertising for events like these. There will be postcards available. If I have a good photograph of your work, I will try to put in on the postcard. Number of postcards needed:________
Care of the Premises: No part of the exhibit and no signs or other materials may be pasted, nailed or otherwise affixed to walls, doors or other surfaces in a way that might mar or deface the premises or furnishings. Damage for failure to observe this notice is payable by the vendor. Exhibits must be set up so as not to interfere with exits, with the public movement through the show or to block a clear view of neighboring artists. This limitation refers to the height, width, depth and safety of any exhibit booth or materials within the space rented.
Use of Space: Artists may not sublet, assign or apportion any part of the space. No artists will be permitted to display outside of the confines of the space assigned. No artists may share a booth without prior permission.
Owner/artist must be present the day of the show. The booth should be occupied at all times. There are no booth sitters available.
Set Up: Artists can set up only between the hours of 7 AM to 10 AM the morning of the show. Artists are to unload from the Church St parking lot. Vehicles must be unloaded and immediately removed to the parking area to make room for other artists. Unloading can be done through the side doors only. The Hotel will not allow vendors to use the front door to unload or load. There are stairs to the ballroom from Church St. Porters are available to assist with the load in and load out.
Exhibitor’s liability: The exhibitor assumes the entire liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel’s premises and will indemnify, defend and hold harmless the Hotel its owner, and its management company as well as the staff managing the Christmas at the Viking Artisan Fair. It will also indemnify, defend and hold harmless their respective agents, servants and employees from any and all such losses, damages and claims.
Christmas at the Viking will take place rain or shine. There will be no refunds for any reason including inclement weather.
Deadlines:
Applications are due by midnight June 29th, 2007.
· 3 Photos or digital images in .jpg format. Please send digital photos on a CD.
· Stamped, self-addressed envelope if needed for return of photos.
· 2 separate checks for:
1) Booth fee of $275. (regular). $300 (corner) (Check cashed upon acceptance.)
2) Electricity – optional. $35.
3) Application fee of $10. Separate check, please.
Applications will not be accepted without the checks and all information enclosed. A fee of $25. will be charged for any returned check.
Acceptance notices to be sent July 15th, 2007.
Send application and make checks payable to
Ann McMahon
21 Caleb Earl St
Newport, RI 02840
Email: sfhats@comcast.net
Additional information can be obtained from christmasattheviking.com or sfhats@comcast.net